Outgoing Officers of the GSC started the meeting with a presentation on the achievements of the various committees over the past year. Awards were presented to the outgoing committee chairs in recognition of their contributions to the GSC.
This was followed by transition to the new officers for the year 2002-2003. The GSC Vice President presented the framework of the communications loop and decision making cycle on which the GSC is based. The President introduced the prime functional goals of the GSC for the coming year, viz. improved communications, strengthening internal collaborations and increasing accountability. To this end, GSC will focus on connecting graduate students with administrators, getting more graduate students involved in the planning and proposal stage of the decision making processes, proactively collecting feedback to ensure effective representativeness. Regular office hours will be held every Friday from 12:00-2:00 p.m. starting Friday, May 3.
The general e-mailing list for announcements of the GSC is the firstname.lastname@example.org. All graduate students are encouraged to subscribe to this list for announcements only twice a week about the events, activities and meetings of GSC. Student group events sponsored by the GSC are also sent through this list. Requests for subscription to the list must be addressed to email@example.com.
The GSC welcomes any feedback that graduate students may have. A checklist containing various issues will be sent through interdepartmental mail to graduate students. The top 10 most important issues in the responses will form the center of GSC endeavors in the coming year. Results will be posted at http://gsc.mit.edu this summer.
Budget of 2001-2002
The Treasurer distributed handouts outlining the budget for the previous year. The expenditures for 2001-2002 totaled to $335,450 of which $165,450 were covered from Institute funds, and $170,000 from GSC self-support through the Career Fair, rollover and interests. The budget for 2002-2003 will be proposed by the GSC Executive Committee at the June GSC General Council Meeting, and voted upon at the July GSC General Council Meeting.
The Fall 2002 Large event funding deadline is 5:00 p.m. on Friday May 10, 2002. Applications should be submitted in the ASA Office, W20-401. The Summer 2002 GSC Funding Board deadline is 5:00pm Friday June 7th, 2002. Applications should be submitted in the GSC Office, 50-220.
To make the representative transition more coincidental with the MIT academic cycle a resolution to start GSC Representative recruitment in Spring via Bylaw Modification was proposed. The by-law can be amended by a 2/3 vote of the full council in the next General Council Meeting.
Ways to get involved with the GSC
GSC nominates graduate students to serve on Presidential and Faculty Committees of MIT. The list of committees needing graduate students and application form may be found at http://gsc.mit.edu. Applications can also be picked up at 50-220,GSC Office.
Positions on the Publicity and Publications Committee and the Graduate Student News (GSN) are now open for all graduate students. The applications can be found at http://gsn.mit.edu
The Orientation Committee is looking for graduate students interested in organizing or helping out with the numerous events that will be held as part of the Fall 2002 Orientation. If you are interested, please e-mail firstname.lastname@example.org
Positions for the project chairs for Leadership training and Professional Development Seminar Series are now open on the Academics, Research and Careers Committee. If you are interested, please e-mail email@example.com
Student life fee discussion
The discussion on the Student life fee lasted for the rest of the meeting. A handout outlining the facts and figures was distributed. $200 per year will be added to each student's bursar bill starting Fall 2002. The purpose of the fee is to cover the operational costs of the Zesiger Athletics Center ($1,400,000) and to create new discretionary funds for the Dean for Student Life ($400,000) and Dean for Graduate Students ($200,000.) A survey will be sent through interdepartmental mail to all graduate students asking them for their reactions on the introduction of the Student Life Fee.
The President moderated a discussion over the fee. Isaac M. Colbert, Dean for Graduate Students answered questions on the fee from members of the assembly. Dean Colbert said he was looking for creative ideas from departments and student leaders on best ways to enhance graduate student life.
The GSC Officers for the 2002-2003 academic year are President Sanith Wijesinghe G, Vice-President John P. Lock G, Secretary Vijay Shilpiekandula G, and Treasurer Alvar Saenz Otero G.
The schedule of upcoming GSC committee meetings is now available online on the GSC calendar posted at http://gsc.mit.edu The next GSC General Council Meeting will be held on Wednesday, June 3, 2002. GSC General Council Meetings and GSC committee meetings are open to all graduate students.
GSC Secretary Vijay Shilpiekandula compiled these minutes.