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Finboard Adjusts Allocations

By Brian Loux

ASSOCIATE NEWS EDITOR

The Undergraduate Association Financial Board recently completed the fall appeals process, increasing total allocations to student groups to $42,210. A new funding policy, however, allocates more funds than Finboard can actually support.

Over the past four years, the Office of the Dean for Student Life has doubled the funds given to student organizations such as FinBoard. However, student groups are often conservative about spending their funds for the year, and many are not fully aware of their financial situation. As a result, groups usually end up with money left over.

“The extra money returns to the UA, and piles up with us as a surplus,” said Finboard Vice Chair Jennifer Li ’02. “There was some debate over how to use the extra funds, but we eventually decided that we would over-allocate to the groups, in hopes that the money they spend would in actuality make them break even. It’s a little risky, but it should allow us to spend all the money we’re given.”

“Everybody pretty much knew that we would be over-allocating our funds this term,” Li said. “The student group treasurers were on the ball about our intentions, and the situation worked out quite well. We gave out all the money we could.” Most appeals were approved unanimously.

The success or failure of this new policy will not be clear for some time, given its infancy. “We’ve only started this policy a year ago,” Li said. “We have tracked it and have found good news, but it is far too early to draw a trend.”

Finboard noticed a dramatic decline in the surplus in the spring of 2001, but Li explained this by saying that most student groups spend more on activities in the spring.

The results of the allocations can be found online at .

Preliminary database in progress

Finboard, the Graduate Student Council, and the Association of Student Activities are continuing to develop a web site that will eventually computerize all records for the three organizations.

The ASA has broken ground on moving their present database “SetupASA,” which contains all pertinent records for each student group, to a web site. “The database is how the all the officers get the necessary information and paperwork for their groups,” said ASA Treasurer Philip B. Tan G. “We are presently moving that to a web system instead of our text database.”

“We hope to have SetupASA onto a full Oracle database around the end of the term,” said Alvar Saenz Otero G, who is working on the project with Tan. “Right now it seems we will make our initial goal of the end of this term, but we will have to see how the term goes.”

The ASA transition is actually the first stage in a larger project. The ultimate goal is for the UA, GSC, and the ASA is to create one web page from which all student group officers can manage their administrative affairs.

The first step will be the creation of the ASA’s web database, which will serve as a guinea pig for the future web databases. Next, approval for putting financial and administrative data online must be obtained from the Dean of Residential Life and Student Life Programs. The third step will be to link the three databases all together under one site to be accessible by the ASA home page. Saenz Otero said the ASA hopes to have all three groups on the same database within a year.